To all Members of the Parish Council
You are hereby summoned to attend a meeting of the Parish Council on Monday 10th March 2025 in the Church Hall, Church Road at 7:30pm
Lynne Mackie
Lynne Mackie, Parish Council Clerk Date of Issue: Tuesday 4th March 2025
AGENDA
1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST – To receive and note apologies for absence and to receive declarations of pecuniary and non-pecuniary interest
2. MINUTES – To receive and approve the Minutes of the Parish Council Meeting held on 10th February 2025 for signature
3. EXTERNAL REPORTS
(a) County Councillor
(b) Borough Councillors
(c) Police
4. PLANNING (available to view at www.tmbc.gov.uk or www.kent.gov.uk)
(a) Applications:
(b) Approvals:
i. 25/00029/PA – Judes Cottage, Old School Lane – Tree Notification Conservation Area – 1 x Ash (agents ref. T1 – shown in photo submitted by agent on the 20th February 2025) – To reduce in height from 5m to a residual height of 3m – To clear BT and power lines ( for information only)
ii. 25/00101/PA – Land North Of M20 Known As Little Ryarsh Wood South, Birling Road – Tree Preservation Order Consent – Ground Control are contracted by Cornerstone (CTIL) to carry out tree works on behalf of Vodafone and O2/Telefonica. They have identified a mast that is scheduled to be upgraded, and have instructed us to carry out some tree works to ensure that all vegetation is sufficiently clear of the mast.
G1 – ( 1x Large Ash, 1x Large Oak, 1x Sweet Chestnut and various other self seeded trees approx. 20) All trees within 22m of the tower to be reduced to a minimum of 15m.
G2 – (2x Large Oaks, multiple sweet chestnuts, ash trees and self seeders approx. 20) All trees within 22m of the tower to be reduced to a minimum of 15m.
G3 – (3x Large Oaks, multiple sweet chestnuts, ash trees and self seeders approx. 20) All trees within 22m of the tower to be reduced to a minimum of 15m.
Standing in Group W1 of Tree Preservation Order
iii. 24/02059/PA – Heavers House, Chapel Street – Proposed demolition of the existing rear extension and replace it with a two storey rear extension, plus garage conversion into office/Gym (21.01.25)
(c) Refusals
(d) Any other Planning Matters
i. TMBC Local Plan – Land Availability Assessment Call for Sites – www.tmbc.gov.uk/local-plan www.tmbc.gov.uk/local-plan/land-availability-assessment – 26.03.25
5. MATTERS ARISING
(a) TMBC consultation Stage 15 – change in parking restrictions Woodgate Road and Roughetts Road – 17.03.24 – https://www.tmbc.gov.uk/parking-transport/phase-15
(b) Kent Minerals and Waste Local Plan 2024-39 – Notice of Publication of Inspector’s Report https://www.kent.gov.uk/__data/assets/pdf_file/0016/180520/Kent-MW-Local-Plan-Inspectors-Report-Main-Mods-Appendix-FINAL-6-Feb-2025.pdf
(c) Great British Spring Clean Litter pick in the village – 22.03.25 @ 11am – Church Hall Car Park
(d) Annual Review: Standing Orders, Financial Regulations, Media Policy, Complaints Procedure, Freedom of Information Act, Retention of Documents and Records, Travel and Expenses Policy, Equal Opportunities Policy, GDPR Action Plan, Grievance and Disciplinary procedure, Risk Assessments
(e) Local Government Reorganisation and Devolution
(f) To discuss potential June Village event, including presentation of KALC and Ryarsh Village Awards
(g) To receive update on Highways Improvement Plan
(h) To consider Fire Hydrant Inspections
(i) To consider Parish Council Projects
6. OPEN SESSION – Public Question Time
7. PARISH COUNCILLOR REPORTS – To receive updates and reports
(a) KALC Chairmanship Conference (MM) – 27.02.25
8. MONTHLY CHECK-LIST: To receive reports about
(a) Play Area and Recreation Ground
(b) Highways, Footpaths and Footways, Street lights
(c) Parish Property: Ryarsh Resource Room
9. FINANCIAL INFORMATION
a) To receive bank statements, consider and approve financial statements for signature and monitor budget
b) To consider and approve invoice payments
c) To consider Donations 2024-2025
d) To confirm Internal Auditor Meeting – 22.05.25
10. MATTERS FOR NEXT MEETING
DATE OF NEXT PARISH COUNCIL MEETING
Next Meeting to be held on Monday 14th April 2025 – 7.30pm Ryarsh Church Hall, Church Road